► AGM Annual General Meeting

Annual report

Click here to access the Annual Report

DOWNLOADS

Download a copy of all the papers for AGM by following the link below

AGM Papers 2011 Download

Proxy Form Download - use this form to submit your vote if you are unable to attend AGM in person

Hard copies of AGM papers will be available to collect from SU SOAP Reception from 9:30am Wednesday 9 November 2011.

AGM NOTIFICATION

The Annual General Meeting of the University of Lincoln Students’ Union will be held on the 14th November 2011 in The Engine Shed, University of Lincoln at 5.00 pm. All members are invited to attend. The meeting will conduct the following business:

• To confirm and ratify the minutes of the previous Annual General Meeting of the Charity
• To receive the report of the Trustees on the Union’s activities since the previous Annual General Meeting
• To receive the audited accounts for the year ended 30 June 2011
• To receive the budget for 2011/12
• To appoint the Auditors for the year 2011/12
• To receive Executive, Council, Groups and Committees’ Annual Reports
• To ratify the appointment of the Trustees of the Charity
• To consider any motions
• To consider any affiliations
• To answer any open questions to the Trustees by the Members

Papers for the meeting will be circulated on the 7th November 2011 and will also be available to download from the SU website from this date (links will be provided below)

Please notify Ary Sharif (President) of any motions to be raised at the meeting, in writing, signed and seconded, by 9.00am on Friday 4th November 2011 - see below for advice on submitting a motion.

Any member unable to attend is entitled to appoint a proxy to exercise all or any of their rights to attend, speak and vote at the Meeting. A form of proxy will be available from 7th November 2011 and can be downloaded from the Students’ Union website (Link will be provided below) or requested from the Students’ Union Reception in the SOAP Centre

By order of the Board

Please direct any queries to:

Ary Sharif | President
University of Lincoln Students’ Union
Student Centre
Brayford Pool
Lincoln LN6 7TS
Email: asharif@lincoln.ac.uk
Tel: 01522 88 6166
Fax: 01522 88 6628

Rebecca Rock | Representation Manager
University of Lincoln Students’ Union

Student Centre
Brayford Pool
Lincoln LN6 7TS
Email: rrock@lincoln.ac.uk
Tel: 01522 83 7624
Fax: 01522 88 6628 

Proposing a motion for AGM

Proposals for new campaign initiatives, an amendment to the constitution, adding something to the policy book or anything else that relates to the Students’ Union can be put forward as a motion to the AGM

AGM motion deadline: 9am Friday 4th November 2011
Email motions for AGM council@lincolnsu.com

A motion must be worded like this:

Title of Motion
AGM Notes

1. This section, at the start of a motion, states the situation as it currently stands.
2. It needs to be written in a clear and concise way, stating the relevant information that could relate to certain parts of the constitution/ government document/University or Union policy.

AGM Believes

1. This section states why Council believes that the above information needs to support the motion.
2. At this stage any facts or figures can be used to support the motion.
3. It is also possible to split the section into two sections ‘Council Believes’ and ‘Council Further Believes’ if there are two slants to the motion.

AGM Resolves

1. This section allows you to state what changes you need/want to make to a certain policy/section of the constitution/campaign.
2. It can list all of the prominent points of the discussion and all the expected outcomes and actions. You can then include the next section if there are specific people needed to do specific things.

• Proposed by: Individuals name
• Seconded by: Individuals name

For example:

Domestic Air Travel Policy
AGM Notes:

1. Aviation currently accounts for 13% of the UK’s contribution to climate change
2. Aviation is the fastest growing cause of CO2 emissions in the UK
3. Domestic flights are much less fuel-efficient than long-haul flights.
4. Train and coach travel is more environmentally friendly
5. Point C.136 of the Sound Impact Awards handbook requires an active policy in preventing domestic air travel.

AGM Believes

1. That the Union has a duty to act responsibly with regard to environmental issues
2. That the aviation industry has a detrimental effect on the environment
3. That we should comply with all the guidelines of the Sound Impact

Awards
AGM Resolves

1. To ban all staff and student groups from using flights to destinations within the UK.

Proposed by: Joe Bloggs
Seconded by: Smith Jones

Useful Contacts:

Student Council Chair : Ary Sharif asharif@lincoln.ac.uk
VP Activities : Andreas Zacharia azacharia@lincoln.ac.uk
VP Academic Affairs : Jennine Fox jfox@lincoln.ac.uk
VP Welfare & Diversity : Kayleigh Taylor ktaylor@lincoln.ac.uk
Democracy Worker : Rebecca Pocock rpocock@lincoln.ac.uk